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For the last 12 months, Microsoft has focused on getting its flagship Office suite on screens where it's never been beforeâiPhones, iPads, and Android tablets. The Office for OS X apps were left behind, though. Microsoft released a new version of Outlook and an official OneNote client, but the core Word, Excel, and PowerPoint apps were stuck back in 2010.
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That changes today. Microsoft has just released a preview of Office 2016 for Mac, a suite which will include the current versions of Outlook and OneNote alongside newly updated versions of Word, Excel, and PowerPoint. The preview runs on OS X Yosemite, it's free to use, and it includes a tool for providing feedback to Microsoft. Once the final versions of the apps ship 'in the second half of 2015,' users with Office 365 subscriptions will get the new apps immediately. There may be some kind of standalone version available for those who want it, but Microsoft hasn't said.
The new apps take the styling introduced in OneNote and Outlook for OS X and apply it to the other apps in the suite. The ribbon interface now more closely resembles the one in Office 2013 for WindowsâOffice for Mac 2011 was closer to its Windows counterpart than older versions, but it still looked like a product from another company. The apps integrate much better with OneDrive than the previous versions did, and they support the standard collaborative editing features present on other platforms. All apps also play nice with OS X-specific features, including Full Screen mode, sandboxes for apps, and Retina display support.
Interested users can download the beta here, and it can be installed alongside Office 2011 if you're not comfortable doing all your work in beta software. Microsoft's auto-updater will patch the apps as new versions are available. Microsoft says that each build will expire after 60 days, so don't expect free software in perpetuity.
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Documents created in Microsoft Office for Mac are generally compatible with Microsoft Office for PC. Both Office for Mac and Office for PC are Microsoft products and, in most cases, you simply double-click on the Mac Office document to open the document in Office on the PC. However, in some cases, the document created on the Mac may not open on the PC. In these cases, you can save the document in a format that will be recognized by Microsoft Word on the PC. Save the document in the âRich Text Formatâ and the document that was created on the Mac will open in Word on the PC.
2.
Click the âFileâ option on the top toolbar, and then click the âSave Asâ option.
3.
Type a new name for the file, if desired. Otherwise, the default name will be the name given to the document in Word on the Mac.
4.
Click the âSave as Typeâ drop-down menu and click the âRich Text Formatâ option. Click the âSaveâ button. The file is saved with the RTF file extension.
5.
Copy the RTF file to the Windows computer. Right-click on the RTF file and click âOpen With.â Click âMicrosoft Office Word.â The RTF document will open in Microsoft Word on the PC.
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Terry Parker is a writer based in Texas. She specializes in writing technical and marketing materials for a wide variety of clients, ranging from small businesses to Fortune 500 companies.
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Parker, Terry. 'How to Open a Word for Mac Document in Microsoft Word for PC.' Small Business - Chron.com, http://smallbusiness.chron.com/open-word-mac-document-microsoft-word-pc-59818.html. Accessed 07 July 2019.
Parker, Terry. (n.d.). How to Open a Word for Mac Document in Microsoft Word for PC. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/open-word-mac-document-microsoft-word-pc-59818.html
Parker, Terry. 'How to Open a Word for Mac Document in Microsoft Word for PC' accessed July 07, 2019. http://smallbusiness.chron.com/open-word-mac-document-microsoft-word-pc-59818.html
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The Windows version of Microsoft Office has always been the gold standard for office suites, as far as features are concerned. Office exists on other platforms too, like the Macâbut those versions are missing some products and features.
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Microsoft recently announced a big update to Office 2016 for Mac. Check out that link for a detailed list of updates, but the big stuff includes bringing some long overdue features to the macOS version, like collaborative real-time editing, automatic saving of documents stored in the cloud, and Google Calendar and Contacts support in Outlook (finally). That said, there are still features (and entire apps) that you might miss out on if youâre working with the Mac version.
If youâre switching between Windows and Mac (maybe using one at the office and one at home), or maybe thinking of moving from Windows to Mac, itâs worth comparing the available features in the two versions. The big question is do you need to install Windows on your Mac using Boot Camp or Parallels just so that you can run the Windows version of Office, or can you get by with just buying the Mac version (or, better, using one of the installations that comes with your Office 365 subscription)?
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Microsoft sells Office for Windows in various editions. Almost all editions come with Word, Excel, PowerPoint, and OneNote. Depending on the edition you buy, you might also get apps like Outlook, Publisher, and Access.
If youâre using a Mac, though, there are couple of Office apps (and Office-related apps) that you just canât get:
And while weâre on the subject, there are also a couple of higher end âOffice-adjacentâ apps that arenât available on macOS:
If you really need any of the specific apps weâve listed here, youâre going to need run Windows and the Windows version of Office.
What Features Are Missing from the Mac Versions of Word, Excel, PowerPoint, Outlook, and OneNote?
So what about the core Office apps that are available on the Mac? While there are a number of very small features missing (stuff that affects very few people), most of the features you find in the Windows versions are present in the macOS versions. Here are the main things youâll miss out on, though.
Suite-Wide
There are a couple of fairly big features that, while not missing entirely from the Office suite for Mac, are not quite up to their Windows counterparts:
There are, of course, some other missing suite-wide features, but they really pertain to installations that are part of a company network. For example, roaming (the ability to use Office on different computers and have your configuration follow you) is not available for macOS. However, if your system is part of a company network, these things have likely been thought out in advance.
Word
Key features of Word that are missing from the macOS version include:
Excel
Fortunately, the disparity between the Windows and Mac versions of Excel are minimal. Both versions support all the major features. Here are a couple things to note, though:
These are some pretty âpower userâ features, so itâs likely you wonât miss them much.
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The Windows and Mac versions of PowerPoint are also mostly in parity. That said, there is one feature worth noting thatâs missing on the macOS side of things: video and animation triggers. These triggers let you make an animation effect begin playing when you click the object being animated, or automatically at the beginning of an audio or video clip.
Note that the Mac version does feature all the same animations, and does let you trigger animations with a general click or by setting a timer. It just doesnât include the advanced triggers that the Windows version does.
Outlook
Most of the Outlook features missing from the Mac version have to do with advanced features you see when connected to an Exchange server. These include things like access to public calendars, distribution lists, retention and compliance features, receipt tracking, and various social features like voting buttons.
There are also a few other missing features worth noting:
That isnât a lot of missing features (unless youâre part of an Exchange-based organization), but how important they are depends on you. And, as we mentioned before, the newest update to Office 2016 for macOS now brings support for Google Calendar and Contactsâa pretty big missing feature for lots of people.
OneNote
The basic functionality of OneNote is present in both the Windows and Mac versions (and, in the mobile versions, for that matter), but there are still a few differences:
If youâre not using any of these features, then youâd be fine using the Mac version of OneNote.
As you can see from our lists, the features mostly missing on the Mac side of things are small, rarely-used features or real âpower userâ features mostly used in office settings. If you donât need those features, and you donât need the few apps missing from macOS (and we suspect that applies to over 90% of our readers), youâre probably fine going with the Mac version of Office 2016 or Office 365. And it sure beats jumping through hoops to get the Windows version running on your Mac!
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